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Previous Communications

Indoor Season Enabled in OSCAR for 2019-2020

OSCAR - 2019 - 2020 Indoor Governing Season has now been enabled.

Academies and Clubs may now begin submitting Indoor registration data into a new governing season titled “2019 - 2020 Indoor Season.”

What’s new for the Indoor Season?

For the Indoor season, Academies and Clubs will submit their registration data either by import or SE Sync into the new governing season “2019 - 2020 Indoor Season,” which is found on the Governing Seasons tab of OSCAR.

The division options have been revised to account for Indoor, including selection options for Futsal. Max roster size and required approvals for players and staff are enabled for each division.

Age warnings have been implemented into OSCAR, which will identify and flag active players within the roster that do not fit the defined age category. In the event that a player is rostered to a team in which the team’s division does not meet their birth date requirement, a warning will appear for the player indicating that the player does not meet the age requirement.

Senior age divisions that indicate an “over XX” division do not currently flag an age warning – these divisions will be addressed in the coming months. 

Tips For Importing Data to Oscar (May 2019)

Latest Updates to Oscar Programming (April 26, 2019)

1. Multi-Roster Detection
- Ability to detect registrations for an individual across organizations

2. Claim Email
- Include checkbox to acknowledge ToS and PP. Check box to opt into Marketing Communications

3. Roster
- Include Club name on roster
- Staff Section - Role changed to Title
- Allows person to be listed on printed roster as staff and player
- Increase column width to accommodate longer text
- Allow user to sort on # of Clubs column

4. Membership Tab
- New tab to capture all memberships for a Club, District, and Ontario Soccer. Can be filtered and sorted to confirm who has a valid or inactive membership

Updates Currently in Progress (April 9, 2019)

1. Roster
-  Include Club name on roster (April 2, 2019)
-  Staff Section - Role changed to Title (April 2, 2019)
-  Allow individual to be assigned on a printed roster as  both a staff role and a player role (April 2, 2019)
-  Increase column width to accommodate longer text (April 2, 2019)

2. System Performance
-  Overall improved system performance related to data load, page load speed, filtering speed

3. Platform Import Tool
-  Auto-fill import data for missing profile fields on claimed account

4. Membership Tabs
-  New tab to capture all memberships for a Club, District, and Ontario Soccer.
-  Can be filtered and sorted to confirm who has a valid or inactive membership.

5. Ensure SE Clubs follow the Ontario Soccer Approved Club Registration Template (Ongoing)
- Ensure all SE clubs using Ontario Soccer Club Reg template to ensure capturing of key profile questions.
- SE clubs using registration are often not using the Ontario Soccer Club Reg template or altering it, thus removing key profile questions.

6. Multi-Roster Detection
-  Allow user to sort on “# of Clubs” column

Latest Updates to OSCAR (April 8, 2019)

The latest updates to OSCAR programming as a result of membership requests:

1. Multi-Roster Detection
-  Ability to detect registrations for an individual across Ontario Soccer member organizations

2. Associate Title to Staff
-  Distinguish staff roles as Head Coach, Assistant Coach, Manager, etc.
-  Per Ontario Soccer policies, limits are given to the number of teams a Coach may be assigned

3. Pagination
-  Improve pagination User Interface (UI)

4. Ability to report "Other" Club Members
-  On an annual basis, Clubs are required to provide a list of Board Members and Key Contacts (Club Admin) details to their respective District and Ontario Soccer for the purposes of insurance coverage

5. Roster
-  Include Ontario Soccer logo (April 2, 2019)
-  Include Team Name (March 31, 2019)
-  Include Governing Season Year (February 28, 2019)

6. Approval for Mini Outdoor Development Divisions
-  MO U9 to U12 require approvals for “Development Divisions” (not recreational divisions) as they require coach approval and player identification approval in many Districts

Explaining the Profile Claiming Process (April 8, 2019)

Do your parents have questions on what profile claiming means?

Share this document to explain the process.

Additional Benefits for Profile Claiming

  • Access and awareness to personal information within SportsEngine
  • Ability to update address and phone number so that information is up to date
  • Ability for clubs and/or districts to message
  • There also is the potential for duplication of profiles and further SEOS ID #'s. If a profile is unclaimed and that player is registered with another club, if the email is different, the system could consider this a duplicate.

Five Ways to Find Help with OSCAR (April 8, 2019)

Previous Bulletins and Media Releases

SportsEngine is recognized as a best value software by Capterra, a leading online resource for business software buyers. In September 2015, SportsEngine was announced, following Board approval, as the “Official Technology Partner of Ontario Soccer”. Since 2015, Ontario Soccer, through use of membership focus groups and beta testing, has been working with SportsEngine on a three (3) Phase product development roll out.

For the review of previous communication regarding SportsEngine please refer to the following Bulletins:

 

  • I2019-022 - Regular OSCAR Updates on functionality and updates
  • PRESS RELEASE - Ontario Soccer announces launch of new registration platform
  • I2019-005 - OSCAR - Ontario Soccer Club & Academy Registry - Training and Roll out Plan (January 28, 2019)
  • I2018-061 - SportsEngine MMRS – SAAS Fee Information and Monthly Invoices (November 27, 2018)
  • I2018-052 - Update on 2019 Outdoor Registration Data (October 15, 2018)
  • I2018-050 - Member Management System Deadline (September 24, 2018)
  • I2018-048 - Member Management System Deadline (September 17, 2018)
  • I2018-028 - Ontario Soccer’s Member Management Registration System Outdoor 2019 (June 28, 2018)
  • I2017-052 - Update on Member Management Registration Solution (December 12, 2017)
  • I2015-047 - Ontario Soccer Announces Official Technology Partner (December 4, 2015)