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Canada Soccer Club Licensing Program
Overview
The Canada Soccer Club Licensing Program is a guide for organizational development both on and off the field. As a customized program for the unique Canadian landscape, it is designed to take high standards to best principles. The program will enhance the participants' environment and experience, and contribute to improving the overall soccer system in this country.
If you are interested in learning more about the Canada Soccer Licensing Program, to achieve one of the four award levels, simply Connect and Collaborate and Complete your application!
The Application Process (AP) infographic is meant to assist you in understanding the process from start to finish. See the Ontario Soccer Club Licensing Program Application Process Document below. The Eligibility Quiz (EQ) is meant to assist you in determining your eligibility for the various levels within the program. Ultimately, the Club / Organization will decide which level they want to apply for but this useful tool will assist you in that process.
Submit your Letter of Intent and obtain your Member in Good Standing letter from your District Association by March 22, 2019. At which point the Application platform (WizeHive) will open for Clubs / Organizations to begin uploading their submissions for the criteria in each of the categories.
Canada Soccer's Club Licensing Program is made up of five categories developed to be an inclusive, principles-based approach to overall systems improvement across the country.
For professional clubs, the Canada Soccer National Club Licence is granted to organizations who meet the mimium requirements set by Canada Soccer in parternship with FIFA and Concacaf as determined to meet the standards to play in international competition such as the Concacaf Champions League and FIFA Club World Cup™.
For youth clubs in Canada there are four levels:
- National Youth Club Licence
- Provincial Youth Club Licence, Level 2
- Provincial Youth Club Licence, Level 1
- Quality Soccer Provider
Click on any of the four above listed program titles to see the detailed criteria associated with the level they represent.
Application Process
Express Your Interest by Completing a Letter of Intent to Apply!
If your Organization is interested in applying for the Canada Soccer Club Licensing Program, CONNECT with us by completing a Letter of Intent.
As part of your application process, your Organization will need to download the template version of the Letter of Good Standing and submit as part of the requirement. Scroll down for the download link below.
Ask!
Does your organization know about Club Licensing? Does your organization support and commit to moving forward? Where does your organization fit in?
Listen!
Visit us online for information on webinars, podcasts, informational meetings, and informational guides. Join us for one of our many community presentations! All details are listed on this page, scroll down to find out more.
Learn!
Become familiar with the categories and their criteria, to determine what is best and most attainable for your organization. Not sure what level is most appropriate for your Organization? Stay tuned for an Eligibility Quiz (EQ) that will assist you in determining the level of which is most appropriate for your Organization at this time.
The EQ is available now! Click on the smart link to download your PDF copy, print and determine the most appropriate level for your Club / Organization now!
Plan
Who will be working on the application? What are the roles and responsibilities of each member of the application committee? Work out touch points with your governing organization.
Prepare
Know all of your applicable deadlines and gather the documentation required for your application submissions.
Review
Check it over, and don’t hesitate to contact Ontario Soccer throughout the process for assistance.
Complete & Send
Finalize and submit your application to Ontario Soccer!
Contact Us
Have questions about the Club Licensing Program? Contact Gabriella Trichilo via email at gtrichilo@ontariosoccer.net
Information Bulletins Released
Information Bulletin I2019-018 Shared on March 15, 2019
Information Bulletin I2019-012 Shared on February 28, 2019
Information Bulletin I2019-006 Shared on January 31, 2019
Information Bulletin I2018-057 Shared on November 9, 2018
Information Bulletin I2018-041 Shared on August 31, 2018
Application Portal WizeHive
For all applicants who submitted their Letter of Intent via the jotform link before March 22, 2019 and uploaded or sent their Letter of Good Standing (Not-for-profits only, not applicable to academies); an email with a link to the application portal was sent out to the email address provided upon expressing your interest to apply. Please check your inbox / junk / spam folder for an email with this application link.
Follow the instructions on how to create a profile and review the portal / platform, becoming very familiar with it prior to the submission deadline, which is April 30, 2019.
Timelines
Please note that timelines for the National Youth Club License applications differ from those that are outlined below. The following timelines apply to the those Member Organizations interested in making submissions for the Provincial Youth Club License, Level 2 or Level 1 and / or the Quality Soccer Provider Level License.
March 1, 2019
- Confirm and post foundational requirements for Provincial Youth Club License, Level 2 and Level 1.
- Open application portal for Letter of Intent Submissions and Letter of Good Standings Uploads
March 1 - 22, 2019
- Accepting Letters of Intent and Letter of Good Standing
- Share application portal for online uploads
March 26 - April 30, 2019
- Application Window
- Connect, Collaborate and Complete!
May 1, 2019 - July 31, 2019
- Application Review process by Ontario Soccer
- Connection to Continue Collaboration Component of The Application process
August 31, 2019
- Successful Club License Holders Announced
Community Presentations
Hamilton District Soccer Association, March 27, 2019, 7:00pm
Simcoe Region, March 26, 2019, 7:00pm
Durham Region Soccer Association, March 21, 2019, 7:00pm
Eastern Ontario District Soccer Association, March 20, 2019, 7:00pm
Peel Halton Soccer Association, March 20, 2019, 7:00pm
Elgin Middlesex Soccer Association, March 13, 2019, 6:30pm
South West Soccer Association, March 6, 2019, 7:00pm
Toronto Soccer Association, February 28, 2019, 7:00pm
Brams United Girls Soccer Club, February 20, 2019, 7:00pm
Durham Region Soccer Association, February 14, 2019, 11:00am
North York Soccer Association, February 3, 2019, 11:00am
Oshawa Kicks Soccer Club, February 2, 2019, 11:00am
Barrie Soccer Club, January 23, 2019, 7:00pm
Useful Links / Forms / FAQ's
The Club Development Resource Guide 2017 is a development guide book that provides guidelines and templates for Club's and Academies. Use this guide as a tool to understand how to prepare your submissions for the Canada Soccer Club Licensing program application.
General
- See Action Plan Template and Guide To Creating An Effective Action Plan below this page element
Information
Technical & Sporting
- Ontario Soccer Code of Conduct and Ethics / Canada Soccer Code of Conduct and Ethics
- Code of Conduct to Protect Children, Adopted from Commit to Kids
- Guidelines for Adults Interacting with Children in Sport
- Reporting Child Sexual Abuse and Misconduct
- Child Sexual Abuse: Steps for Reporting
- Inappropriate Conduct: Steps for Reporting
- Canada Soccer Guide to Safety
- Coaching Association of Canada, Responsible Coaching Movement
- Respect Group, Respect in Sport Activity Leader Program
- Respect Group, Respect in Sport Parent Program
- Commit to Kids, Online Training Program
- Ontario Player Pathway
- Canada Soccer Long Term Player Development
- Wellness to World Cup
- Anti-Doping Program
- Canadian Association for the Advancement of Women and Sport and Physical Activity
- OPDL Request for Proposals
- Achieving Accessibility
- Everyone Plays
- Match Officials Best Practices Manual
Administration & Financial
- Personal Information Protection and Electronic Document Act (PIPEDA) Compliance
- PIPEDA Privacy Toolkit
- PIPEDA Compliance and Training Tools
- PIPEDA Self-Assessment Tool
Infrastructure
Governance
Letter of Commitment
On your Organization's Letterhead, identify the criteria and program application name and level. Insert the date and the individual responsible for this commitment as well as a second should that individual leave the Organization. Provide a reference and link to the documentation your Organization currently utilizes and the suggested documentation to adopt and adhere to going forward. Since this is an Actionable Item, set a date to accomplish by and add the goal, objective and deadline to your Action Plan. In your commitment letter, state the review period for the Organization to revisit and ensure the document is up to date. Save the draft with a date in the footer to assist in determining the most recent copy.
Internally, set a plan and start the process to review your documentation and improve on them. While templates / existing documentation can be easy to adopt as your own because it is a quick and a effective way to fill a documentation gap the fact is they still need to be rigorously assessed prior to acceptance.
We have defined these seven simple steps to ensure your Club not only understands the template being adopted but that it is endorsed fully.
- Identify a gap in the Clubs documentation
- Select a template that will effectively fill that gap
- Present it to the Club Board for discussion. At this time a Board member may be aware of existing documentation that can be used or that simply needs updating
- Agree on a revised format that either;
- Adopt the new template in its entirety
- Uses a hybrid of both new and old
- Maintain the old document
- Format the template so that all blanks are filled in identifying the appropriate title (Club, Board Position etc.) and pertinent dates. It is good practice to identify in one corner of the document the exact date it was adopted.
- Include the Club logo (this is your Club document)
- Present to the Board for final approval at the next meeting.
- Make the announcement (if beneficial) on the Club website, to ensure your membership is aware of the addition.
Action Plan
As you complete your Club Licensing Application, each level has elements you will need to plan and prepare for. For example, sending the Club coaches on the Child or Youth License. As you come across these criteria, you will need to add it to your Action Plan if you have not already been able to complete that criteria / item in your application. Here's a blank template for an Action Plan that covers the basics with a quick guide on how to create an effective action plan.
Stay Connected!
Follow our twitter handle for updates on all things Canada Soccer Club Licensing and the Implementation across Ontario Soccer, plus much much more!